Scout GroundWork

Pre-workshop intelligence
for facilitators who
care about the room.

Scout is an AI interviewer that talks to your sponsor first, then every participant — before the workshop. You walk in knowing the temperature instead of reading it live. No more discovering the misalignment once you're already standing there.

Request Scout →See how it works
Hours
Lost to reading the room
instead of working with it
15
Minutes to read Scout's
pre-workshop synthesis
1
Brief that shapes every other
interview — the sponsor's
Zero
Surprises once participants
have been properly heard
Scout GroundWork

A calm conversation
before the room.

Scout is an AI interviewer that talks to each of your participants before the workshop — gathering what they're bringing in, what they're worried about, and what they'd never raise in front of the room. You walk in knowing the temperature.

01
Sponsor first

A strategic conversation with the person who commissioned the workshop.

Twenty-two minutes. Voice or text. The sponsor shares what they need from the session, what they're worried about, and what they assume everyone else knows. Their answers don't sit in a folder — they become the foundation for every other interview.

02
The room

Twelve minutes with every participant, shaped by what the sponsor said.

Tailored, adaptive, unhurried. Scout already knows what the sponsor shared — and asks participants whether they agree. Red flags, hidden tensions, different expectations — all surfaced before the session, not during it.

03
Your synthesis

A briefing document, ready to read in fifteen minutes.

Red flags first. Then the themes the room shares. Then the sponsor-delta — where the room quietly diverges from the person who commissioned the day. Then agenda recommendations you can accept or skip. You walk in knowing the temperature.

How it works · five steps
01
You set up the engagement
Who: Facilitator
~10 minutes
Workshop title, brief, sponsor, participants. Defaults are opinionated — most facilitators are done in under ten minutes. Advanced configuration available if you want to tune topics, persona, or synthesis priorities.
02
The sponsor is interviewed first
Who: Sponsor
22 minutes
They receive a signed link, choose voice or text, and complete the interview at their own pace. Strategic questions, no rushing. Their confirmed answers become the foundation that shapes every participant interview downstream.
22m
Sponsor interview · sets the contextWhat the workshop needs to achieve. What's actually at stake.Their answers don't sit in a folder — they cascade into every other interview.
03
Participants are invited — their interviews are already tailored
Who: Participants
12 minutes each
Scout already knows what the sponsor said. Each participant interview is shaped by that context — testing alignment, surfacing divergence, asking the follow-up the form never could. This is the cascade: the sponsor shapes the whole room.
12m
Participant interviews · shaped by the sponsorScout tests whether the room agrees with what the sponsor shared.Red flags, hidden tensions, differing expectations — surfaced before the session, not during it.
04
Everyone sees and confirms their own summary
Who: Each participant
Edit any theme, delete what doesn't fit, add something Scout didn't ask, or refuse to share entirely. Nothing reaches the facilitator without explicit confirmation.
05
The synthesis is ready — you walk in knowing the temperature
Who: Facilitator
15 min read
Accept the agenda recommendations that fit. Attach private notes. Export as PDF. Walk into the room with the guesswork already done.
✦
Your synthesis · read in 15 minutesRed flags, room themes, sponsor-delta, agenda recommendations.The sponsor-delta shows exactly where the room quietly diverges from the person who commissioned the day.
About Scout GroundWork

Built by a facilitator
who felt it himself.

Lee Wilkins spent his career in rooms — strategy workshops, leadership offsites, change programmes. Year after year he watched the same thirty to forty minutes disappear at the start of each session: the facilitator reading the room instead of working with it, discovering live what should have been known the night before.

He knew one-on-one pre-interviews worked. When he had the time and budget for them, the sessions were different — warmer, better calibrated, less improvised. But interviewing eight people properly takes most of your prep margin. So it only happened for the most senior rooms, and everyone else walked in cold.

Scout is the tool he needed and couldn't find. An AI that conducts those conversations at scale, synthesises them honestly, and delivers a briefing that actually changes how a facilitator walks into a room.

Coming next

And later this year,
Facilitate — the in-session companion.

A calm partner in the room. Slide-deck composition with a deep vocabulary of facilitation moves, live participant sensing that knows what GroundWork already surfaced, and a wrap-up that compiles the room's decisions, actions, and personal takeaways before anyone leaves.

In private testing now. Request access to GroundWork below and we'll let you know the moment Facilitate is open.

Request Scout
for your next
workshop. For free.

Tell us about your session and we'll set you up — a GroundWork engagement before the day, with the briefing you'll actually want to walk in carrying. We'll follow up within one working day. Free during early access, in return for your feedback.

We'll reply within
one working day.

✦ Early access

Special access?
Lucky you.

You've been given early access to Scout GroundWork. Enter your access code and continue to magic-link sign-in.